PlanetConnect Event Planning Process
We’re always thinking several steps ahead to ensure your event runs according to schedule and with no surprises. With decades of experience and an expansive network of suppliers across the globe, our team provides unmatched support, knowledge and certainty.
At PlanetConnect we offer unique meeting options to organizations of all types and sizes. In most cases we take existing events and host them at leading conference facilities throughout the United States. Partnering with your team, our certified meetings managers help facilitate the planning and coordination of your event from start to finish. And when it comes to the details—you can trust that nothing will be overlooked.
Step 1: Client-Focused Service – Before, During and After the Event
Listening to our clients is always Step 1. We walk you through every step of the way. We discuss your needs and create the event that best supports the strategic direction and budget* of your organization.
*No budget for your meeting? Learn about our unique business model: basic event costs are offset by exhibitor fees.
Step 2: Event Design and Content
The content is always yours! Based on our extensive experience, we will help design the event so the timing is comfortable and changes throughout the day run smoothly. We will give you our best recommendations so the space is designed to fit the agenda you have in mind.
Step 3: Logistics and Conference Management
PlanetConnect does it all. We plan and coordinate pre-show logistics along with conference, trade show and meeting management. A small sampling of what we do:
- Locating the appropriate venue(s) and managing contract negotiations
- Booking all catering, audio/visual requirements
- Creating pre- and post-conference surveys and reports
- Coordinating steering committee meetings
- Developing the event schedule
- Event website and registration design and development
Step 4: Exposure to New Products and Services via a Trade Show
Including a trade show as part of your conference provides attendees with one-stop comparison shopping for products and services required for their organizations. Our broad-reaching database of suppliers can provide focused demonstrations, tutorials and one-on-one meetings in parallel to the symposium. PCI partners with Procurement to identify suppliers of interest.
Step 5: Technical Management and Online Services
The heart of most events is excellent technical management. Demonstrations require it; presenters expect it; attendees appreciate it. PCI uses the power of technology to enhance events for its clients through:
- Speaker management and training
- Online registration to fit event specifications
- Attendee tracking to gain an understanding of attendee participation and interest
- Virtual shows, pre-show webinars and internal showcases
We enhance the event based on your requirements.
Step 6: Workshops and Training
Targeted training may be offered to attendees. With our partners, PCI provides technical and non-technical instructor-led classes at the conference site. Support your associates and enhance your event by providing education and training in addition to the full event.
Step 7: Event Marketing
Marketing is essential to secure attendance and to manage expectations. PCI will work with you to ensure that internal messages are successfully distributed to your employee targeted audience.