PlanetConnect offers a unique service to organizations of all types and sizes. We typically take existing small, medium or large internal events, bring them outside to a first class conference facility and add a full tradeshow floor of exhibitors with an fully realized meeting infrastructure including such items as Mobile Devices and live video production. We provide management of all aspects of the conference while leaving the host organization to focus on the most important part of the event – the content.
The PlanetConnect team is very well versed in the sensitivity of your information and we have consistently met and exceeded expectations for security at all types of meetings.
A typical meeting might include:
- 100 - 500 employees
- 20 - 200 supplier/exhibitors on a tradeshow floor
- A 2 day event
- 2 - 3 parallel tracks of posters and presentations
- A location that is convenient to your staff, typically at an outside first class venue
Fees charged to exhibitors for their participation offset the meeting cost. PlanetConnect manages all aspects of engagement and contracts directly with supplier/exhibitors.
We will work closely with you to match key sponsors and exhibitors to the content of your meeting. Our list of 1,500 approved exhibitors includes company such as AT&T, BioFortis, Cisco, EMC2, Microsoft, Millipore, Oracle, Paragon Solutions and Thermo Fisher, to name just a few.
Exhibitor fees reduce many meeting costs, so our clients can conduct a cost-effective comprehensive event. Fees that can be offset include:
- Venue rental
- Lunch and coffee breaks
- Event materials
- Basic audio-visual
- Internal marketing
- Website and online registration creation and management
- Sponsor and speaker management
- Exhibitor sales
- PlanetConnect management fees
Additionally, we have experienced, certified meeting managers who help facilitate the conference planning and coordination. They become an essential part of your planning committee.
Many clients who have struggled to create successful conferences on-site find that moving their event off-campus has many advantages, including:
- Ample meeting and exhibitor space.
- Accommodations for out of town guests.
- Appropriate audio/visual equipment.
- Onsite meals and refreshments.
Our team has vast experience in working with venues of all types and will manage the your conference with efficiency and professionalism. Just leave the details in our expert hands.